Importance of the MS Office Suite

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MS Office Suite software enhances business productivity.
MS Office Suite software enhances business productivity.

In 1990, a new concept was created by Microsoft Corporation to merge different software applications into a suite package allowing users to navigate and share resources between applications. Microsoft Office Suite 3.1 was introduced, tested and released for certain government offices. In 1997, Microsoft produced its first official suite office application package Microsoft Office Suite 97 for the public, which literally changed the way desktop applications were used in a business or home environment.

  1. Suite Features

    • The basic MS Office suite package has the following applications: MS Word (Word Processing), MS Excel (Spreadsheet and Accounting), MS PowerPoint (Presentations), MS Access (Database Creation and Management and MS Front Page (Web Development). These applications are marketed for home use, professional use (small business) and enterprise use (for workgroups larger than 15 people). Microsoft's strategy, which is an important aspect of using these integrated suite packages, was to make the basic menu systems look the same so users can be comfortable when using different applications. Familiarity with the menu systems gained more users.

    Integrated Concept

    • An important factor of MS Office Suite is the integration of software applications in the suite package, but yet allows each software program to keep its own identity. For example, Mail Merge can be performed with MS Word, but it captures information from the mail file in Microsoft Outlook to create a mail out or bin label sheet. You can take a spreadsheet a place it into MS Word or integrate an Excel chart inside a PowerPoint slide.

    Workgroup Management

    • Sometimes, six or eight people must work on a project at the same time. MS Office Suite package management allows a group of people to work within the software at the same time to combine notes, theory and projects developed by opening different sections of the document. Workgroup management integration can be found in all the Microsoft MS Office Suite applications. This important feature keeps files from being lost and placed in different directories. Every workgroup individual has the same point of reference with different editing privileges in the document.

    Third Party Software Applications

    • You can integrate third party software into MS Office Suite. An example of third party software integration are financial reports generated from QuickBooks into MS Excel. Other example is the ACT1 relational database program, which integrates customer information into MS Outlook and MS Access.

    Use of Templates

    • MS Office Suite has pre-made templates that range from business report templates, presentation templates, Excel accounting templates and Web design templates. Templates can guide novices who are not familiar with the MS Office Suite application or help professionals create applications to suit their needs. Time is saved in most cases because the template is already designed and ready to be used. MS Office suite also integrates into the MS Office Suite website, which will enable you to download more templates for MS Office.

    Real Time Updates

    • Updates are of critical importance when using the MS Access model. MS Office Suite has a feature that automatically connects to Microsoft's servers when Microsoft software engineers finish an MS office update. If the application that you are working in has a new update, you're able to initialize the update from while working in the application. The update is usually code to update a program or flag the program for deletion. Real-time updates are ideal because instead of the user searching for an update every month, updates are automatically provided for them.

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