Printer Sharing Problems
Making printouts from shared computers is convenient, especially when a network of users relies on one main server to share and print files. There are instances, however, when problems occur from printer sharing, but this can easily remedied when the issues are properly addressed.
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Computer Names
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When a network of computers shares a common server, each unit should possess one unique name. This is to prevent the server from getting confused when it receives print jobs. When naming computers, it is important to follow the recommendations given by the operating system, such as spaces, case and special characters. Older versions of Windows (98 and older) do not allow file sharing with computers that have spaces in their names.
TCP/IP
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Another major source of problems is when the TCP/IP network protocol is not installed in the computer units. TCP/IP is the most recommended protocol when setting up a LAN to ensure smooth file sharing tasks, particularly on computers using Windows operating systems. If the network currently uses NetBEUI or IPX/SPX protocols at the time of the problem, uninstall them and replace them with TCP/IP.
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Wrong IP Address
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If the network of computers runs using a single router, then all units should operate using the same subnet, but with each having a unique IP address. This can be done by making sure that the subnet mask is configured to the same value for all units. Next, each computer should have a unique IP address. Both protocol settings can be found in the TCP/IP configuration at the "Network Connections" window.
Printer Sharing Not Installed
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Printer sharing problems will most likely occur especially on networks using Windows operating systems when the "File and Printer Sharing for Microsoft Windows" is not enabled. This service should be installed to make the network capable of file sharing. After installing the service, check if it has already been adapted into the computer settings by viewing the adapter properties and making sure the checkbox next to the service is set to "on."
Firewalls
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Internet connection firewalls usually meddle with peer-to-peer file sharing. When setting up a network for peer-to-peer file sharing, the firewalls should be turned off. Make sure that all firewall settings, including third-party firewall products, are turned off because they can interfere with LAN file sharing and printing. Temporary disabling of firewalls is recommended to allow troubleshooting of other file sharing problems in a network of computers.
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