Basic Office Supplies
It would be difficult to run an office without basic office supplies. The things that people take for granted, such as paper and pens, are important elements in the daily operation of any business. Understanding which basic office supplies are necessary will help you ensure that they are always available.
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Types
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Some basic office supplies always should be in stock and ready for use. These supplies include blue or black ink pens, pads of letter-size lined paper, staplers and staples, file folders, paper clips, tape and liquid paper. It is also important to make sure there is ink or toner for the printer.
Potential
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Beyond the core office supplies, some office supplies can save the company money. For example, a comb binder is a relatively inexpensive device that can bind up to 500 pages together, allowing you to create professional presentation material. If the company produces a large quantity of bound presentation material, a comb binder can save the expense of having an outside contractor prepare the material. Other office supplies that can save money include other presentation supplies, such as a three-hole punch, a heavy-duty stapler, report covers and labels that are compatible with the printer.
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Considerations
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When you're deciding between purchasing a laser printer or an inkjet printer, it is important to look beyond the price tag of the printers and evaluate the ink and toner each would require. It might be that the volume of work done by a laser printer would make it a more economical choice for the office when compared with the abilities of an inkjet printer.
Computer storage is another area where the cost of supplies should be considered when purchasing equipment. Considering the volume of material to be backed up and saved, using a CD back-up system might be more economical than optical discs or tape.
Competitive Bids
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When you're purchasing items such as letterhead and business cards, consider soliciting competitive bids. Company letterhead and business cards do project the company image, but cost is important. Accepting a series of bids for all the printing work that needs to be done is a way of reducing overall office supply costs.
Prevention/Solution
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Assign a person in the office the task of keeping inventory on office supplies. It can be easy to run out of basic office supplies and pay twice the normal price to replenish the supply in a hurry. By keeping an accurate inventory, costs can be kept under control and the office can continue to run smoothly.
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