5 Benefits of Having QuickBooks Pro for Your Business


According to the Intuit QuickBooks main website, the majority of the 7 million businesses that use the popular accounting software use the QuickBooks Pro version. The site explains that QuickBooks Pro is perfect for businesses that need to keep track of basic transactions (such as invoices, sales receipts and checks) as well as more specific, informative financial information. Users of QuickBooks Pro find many benefits in using this brand of software to manage their businesses.

Increase Profits

  • According to the program's website, almost 70 percent of QuickBooks users say that the program has led to an increase of their companies' profits. QuickBooks Pro contains more than 100 reports with specific information about a company. These reports answer such revealing questions as: "How much money did the company gain or lose within three months or a year?" or "How much has the company spent this year on utilities or employee payroll?" These charts and graphs show owners exactly where the most money is being spent, which customers have provided the most income and which customers have a history of not paying on time, among other things. Using these reports, businesses can accurately decide upon a reasonable plan of action to become more profitable.

Save Time

  • According to Intuit, nearly 70 percent of QuickBooks users say the program saves them at least three hours or more of work per week that would have otherwise been spent on other less efficient bookkeeping methods. QuickBooks Pro offers its users the ability to download bank and credit card transactions into the program. According to the program's main website, QuickBooks Pro is able to work with more than 3,000 financial companies through its online banking feature. This feature not only saves time but also ensures that monetary amounts are accurately typed in to the system.

Increase Productivity

  • QuickBooks Pro allows up to five people to pull up the company profile at the same time through the purchase of additional licenses. This eliminates having to wait to enter data. According to the program's website, customers who use QuickBooks Pro can also keep track of international business sales and expenses. The program is able to calculate various types of foreign currency and reveals current exchange rates. Certain features in QuickBooks Pro, such as the "Coach Icon" and "Learning Center" with built-in tutorials, offer new users guidance through the process of computerized bookkeeping. There is also a section where questions are typed in and related answers pop up. This access to instant answers and helpful guides gives users more time to be productive and less time to waste on bookkeeping.

Greater Compatibility

  • Data that is saved in other programs such as Excel, Quicken (1998-2007), Peachtree (2001-2009), Microsoft Small Business Accounting (up to 2009), Microsoft Office Accounting/Office Accounting Express and older versions of QuickBooks can easily be imported into QuickBooks Pro. For some programs, this action requires a free download of a conversion tool offered by Intuit. According to QuickBooks, any business report can be exported for use in Excel. This feature makes compiling corporate reports for meetings a much easier task.

Detailed Organization

  • QuickBooks Pro allows users to easily gather a company's financial history. The program records checks that are written, bills that are paid and owed, how much was sold, how much customers paid and owe, how much was paid to employees and much more. The amount of detailed information that the program sustains about different aspects of the business contributes to the high level of organization and relief of stress that companies using QuickBooks Pro enjoy. The program also makes it simple to track a business's inventory, virtually eliminating the hassle of buying too much or too little stock. A reminder feature tells users when it is time to reorder supplies.

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