Reasons for Using a Spreadsheet?

Computerized spreadsheets take advantage of the strides in technology. Two reasons why spreadsheets remain popular are flexibility and reliability. Automatic calculations help to easily track, analyze, compare and plan. Data is entered into cells within the columns and rows of a spreadsheet. After that, tabulations can be performed with the use of formulas.

Automatic Calculations Save Time

Spreadsheets save time in grouping information in order to further analyze it. This aids in streamlining decision making. After data is entered, it can be then be sorted and viewed. Automatic calculations can be made by entering formulas that perform a mathematical function. Some of these functions include basic addition, subtraction, multiplication and division formulas. Other formulas can be created based on criteria entered, such as those that calculate percentages. Cells containing data can also be conditionally formatted based on another cell's contents.

Forecasting Is Based on Factual Gathered Data

Another spreadsheet feature is the capability to create charts and graphs referencing a data range. When data is displayed as a graphic, differences and similarities are made more visible. And, with the insertion of a trend line, forecasting is deemed more credible. This is because the actual trend is based on the collection of data previously entered. Forecasting examples include using the spreadsheet to determine future inventory needs and sales projections.

Specific Data Is Found Efflortlessly by Filtering

Filtering data is one of the most handy features of spreadsheets. Columns and rows of data can be filtered to show specific information. When this option is used, certain sections of data are brought to the surface. This enables pinpointing the detailed segments for easier interpretation of them.

Enhanced User Techniques Help Further Customize Spreadsheets

Applying conditional formatting and compound formulas are enhanced user techniques, which can be used to further customize calculations. Cell references and links to associated documents can also easily be set for quick access. Spreadsheets saved in different versions or editions assist in curbing accidental overwriting or deletion when shared with others.

Data Can Be Imported Into Other Software

Importing and exporting documents is common and practical when the information must be shared. Spreadsheets can be converted or imported into other software programs, including database, word processing and other spreadsheet formats. A chart or graph can be imported into presentation software, and the report can then be updated or refreshed with just one mouse click.

Advancements Are Continuing To Be Made

The use of spreadsheets is not declining; instead, ways to improve the software type and make it more accessible by way of crossing platforming over the Internet are underway. Recent developments include programming edits that result in faster ways to write formulas and functions and friendlier graphical user interfaces. These are all telltale signs indicating the lifecycle of spreadsheets is still rolling right along.

References

• A Brief History of Spreadsheets
• Microsoft Office Excel

Resources

• Microsoft Office Online