What Is the Job Description of the Church Administrative Assistant?
Administrative assistants in churches usually report to the pastor or another church leader. Their duties can vary considerably from one church to the next, but in general, the job of the administrative assistant boils down to supporting the pastoral staff as they strive to fulfill the church's mission.
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A Broad Job Description
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Building Church Leaders has published a broadly generic job description for a full-time church administrative assistant that breaks the individual's duties down into weekly, monthly and miscellaneous divisions. This job description indicates that the administrative assistant reports to the church administrator, which is usually the person responsible for managing the church's business affairs. The administrator usually reports to the pastor of the church.
Weekly Duties
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The administrative assistant's weekly duties include preparing bulletins for worship services; copying the children's ministry bulletins; preparing materials for video presentations and notifying the projectionist that such a presentation is pending; copying CDs, cassettes and other audio materials; preparing celebration and prayer cards for the pastor to use to make announcements to the congregation; and handling correspondence and lending other administrative support as necessary.
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Monthly Duties
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Monthly obligations are preparing agendas for church board and leadership council meetings, gathering any information or materials that those attending the meetings might need, taking minutes at the meetings, and preparing and distributing those minutes.
Occasional Duties
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Occasional duties include making preparations for baptisms, working with engaged couples who want to marry at the church, managing wedding files for the pastor, and assisting the team that deals with weddings and the wedding coordinator.
The administrative assistant may also be called upon to maintain volunteer information; help with the Sunday school program; keep pastors and other church officials informed of hospitalizations, births, deaths, weddings and other events; coordinate special events; and take on any additional duties assigned to her by the church administrator.
Job Skills and Requirements
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Since the person in this position must interact with church leaders, church members and the public, the job description adds that she must demonstrate professional and cordial conduct and good interpersonal skills at all times. She must be able to keep confidential any sensitive information about anyone with whom she interacts.
She must be able to organize and administer the information that comes to her, and to complete tasks down to the details. She must be able to operate computers and standard software like Word, Outlook, Excel and more specialized software designed for church management. Finally, she must be reliable about job attendance, but should also be flexible about her schedule if the need to change it arises.
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