What Is the Correct Way to Stuff Envelopes?

Whether you're sending mass mailings for a living, or you have a special bulk mailing to get out, the task of stuffing a big stack of envelopes can seem daunting. However, stuffing envelopes can be done quickly and efficiently if you put a bit of thought into the process before you get started.

The Fold

This assumes that you will be mailing standard 8 1/2 x 11 inch paper in business size envelopes. Cut your folding time in half or better with this tip: place the paper horizontally in front of you, with the top of the letter to your left. Using both hands, lift both short edges of the paper and bring them together. Let the right side slide beneath the left and press down, creasing both sides, with your right thumb on the right side of the paper moving towards you, and your left hand on the left side of the paper moving away from you, then back toward you in two rapid movements. Be careful to keep the edge of the paper away from your thumb, or you could get a paper cut (or several). Fold all of the inserts before you begin stuffing. Stack them so that the top edge of the letter is at the bottom (closest to you). This is how you will place them in the envelopes.

Stuffing

When you are finished folding, begin stuffing the envelopes. Assuming you will be sealing the envelopes manually, stack them in a graduated manner as you stuff them, leaving the pre-glued edge flipped up and facing you. If you have only one or two sheets as inserts, you should be able to do this five at a time fairly easily.

Sealing

Flattening the stack of envelopes with your non-dominant hand, run a moistener or glue stick over all of the pre-glued flaps at the same time with your dominant hand. Starting with the envelope closest to you, pull it away from the other envelopes and seal it, dropping it into the container in which you intend to take your envelopes to the post office. This should be done in as close to one fluid motion as possible.

Considerations

Remember that business correspondence should always be folded only in thirds, with the top edge of the letter at the bottom back of the envelope. When the recipient opens the mailing, the letter will then immediately unfold right-side up in his hand. Always use the correct size envelope for your mailing. If you are sending more than three pages, you should use a larger envelope, which the post office refers to as a "flat."

Finger "Tips"

You may wish to use a rubber finger or "tacky" finger product as you fold the mailing--if you are working from a stack--to keep from putting too many pieces in one envelope. To better protect your thumb from paper cuts, you may want to try wrapping it with an Ace bandage or wearing a glove on that hand while you fold.

References

• U.S. Post Office