Office Job Descriptions

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Within an office, there are many employees who work together to ensure that the business of the firm is carried out. Though titles and roles may vary based on the size and industry of a company, here are brief descriptions of roles that are typically found within a corporate office environment.

Chief Executive Officer

  • A chief executive officer, usually referred to as the CEO, is the highest ranking professional within an office. She directs and manages all areas of her firm's short-term and long-term strategy, policies, procedures and initiatives. She reports and is directly accountable to her organization's board of directors. She implements strategic initiatives for the purpose of increasing the company's profitability. She oversees the entire organization to ensure that all firm-wide policies and best practices are followed. She maintains a high public visibility, thus performing public relations marketing for her firm.

Vice President of Information Technology

  • A vice president of information technology, also called the VP of IT, develops and administers his organization's technology policies. Additionally, he recruits, hires, trains and manages a team within the information technology professionals. He oversees his department's annual budget. He is responsible for analyzing the technological needs of his company, implementing strategies and procuring solutions to meet those needs. He manages the relationships his organization has with all external information technology vendors. He maintains the technical compliance of his firm with company policies and local, state and federal laws.

Accountant

  • An accountant compiles and assesses the financial information of her company to create and present financial reports, profit and loss statements and budgets. She prepares the tax returns for her employers. She indirectly oversees and occasionally audits the budgets of various departments within her firm.

Administrative Assistant

  • An administrative assistant supports a senior-level professional or a team of mid-level professionals. He greets clients and other visitors. She answers the telephones of his department. He also maintains the office supplies for his groups. Typing, filing, faxing and other basic office duties are part of his daily routine. Additionally, he creates and coordinates all incoming and outgoing correspondence, liaising between his supervisor, business group and external clients.

Mailroom Clerk

  • A mailroom clerk picks up all incoming and outgoing mail. She sorts the mail, closely following the policies and best practices of her organization. She distributes and routes all mail in a timely fashion. She uses various office machines, including a postage machine to stamp outgoing letters and parcels. She works with external vendors, including UPS, the United States Postal Service and FedEx to ship and receive certified, registered, return-receipt and overnight mail.

Office Manager

  • An office manager, or in larger offices the chief administrative officer, oversees the day-to-day operations of an office. All support staff reports into him. He may answer telephones as needed. He may assist with bookkeeping and payroll. He may schedule other staff members. He is also typically responsible for facilities maintenance, liaising with the firm's property management and maintenance staff to resolve issues with the office space.

References

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