What Is a Data Entry Position?
With today's computer age and mass information processing, the data entry position is a key component bringing order to the process. Data entry positions entail compiling information and putting it into a centralized location. This is usually accomplished by keying information into a computer system. However, efficient processing of information is not limited to computers; often the role encompasses use of other office machines, paper and electronic filing systems and other clerical tasks as assigned.
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Description
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The rapid and efficient handling of information is important in the business world today. The uniform transition of today's increasing amount of data is handled by data entry specialist, also referred to as information processors. According to the U.S. Department of Labor, titles describing the data entry position include word processor, typist or data entry keyers. Less frequently used titles are electronic data processors, keypunch technicians and transcribers. Data entry positions are not limited to an office location or site; there exist work-at-home positions in the data entry field.
Processors and Typists
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Word processors and typist are responsible for inputting letters, correspondence and headers and footers for reports into a computer. More experienced word processors may input statistical data and generate reports. They often extract or merge data into one main source--a report. The word processor and typist generally are involved in more clerical tasks than the data entry keyers. They often answering phones, process mail, use miscellaneous office equipment and provide customer service.
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Data Entry Keyers
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Data entry keyers enter lists, numbers and data into a computer for reporting purposes. Filling in static forms on the computer and coding information for input are also main duties. Data entry workers sort, proof and edit information currently in a system, as well as information awaiting input. Information processing has become more sophisticated with the use of scanners and electronic records, such as medical and dental. As a result, the data entry person may become more of an organizer of information, rather than actually performing the keyed entry.
Work-At-Home
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Many industries are allowing workers to telecommute or work-at-home, such as insurance claims processors or medical transcriptionists. Most data entry positions allowing staff to work from home require a schedule. For example, workers can choose a shift normally worked by in-office staff to perform their required work. There are some advantages to telecommuting, such as savings on fuel cost and not having to wear required office attire. On the flip side, working from home means less social contact and requires self-motivation to stay on task.
Requirements
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Data entry positions usually require a high school diploma or equivalency. Some companies prefer some computer experience. Typing or other testing may be required.
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