Definition of Online Storage
Online data storage websites offer a place to keep documents, pictures and other information via a server connected to the Internet, giving people a convenient solution for computer backups, file sharing and data accessibility without the hassle of external drives. Online storage sites are available in free and paid versions, depending on the size of space desired and features.
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Where Are the Data Stored?
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Once your data are uploaded, it gets stored on a server owned by the online storage service. Sometimes these servers are stored at the same location as the company's office, or they can be located in a different city or state. It doesn't matter where the server is stored; as long as it is in a secure location and connected to the Internet, you can retrieve your information through the company's secure website connection.
Reasons to Use Online Storage
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There are many reasons to use an online data storage site, from keeping a backup of your information offsite in case of fire, theft or natural disaster, to needing the ability to access your work files during travel and not wanting to pack an extra drive for storage. Some people use online storage to share files with friends, family or co-workers, an especially attractive option if you have large files such as family photos.
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How Much Space Can You Have?
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Depending on the company, the options for online storage are nearly endless. Choices range from 1 gigabyte up to 1,000 gigabytes, known as a terabyte. Some plans can include unlimited storage, allowing businesses or individuals all the space they need.
How Much Does It Cost?
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Many online storage sites offer free accounts. These accounts usually have limited features and a small amount of space, such as 5 gigabytes and less. For more storage, a monthly fee is required. Security, the ability to automate backups, file-sharing privileges and customer support are important things to consider when purchasing online storage.
Is It Secure?
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Security is often in the eye--or hands--of the beholder. While an online storage site can offer encryption, password protection and physical server security, none of that will matter if the customer shares usernames and passwords with several people. If a high level of security is important, ask the vendor about separate authentication for file sharing, and never access your online storage on an unencrypted public Internet network.
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