What Is Quickbooks Timer?
One of the most vital tasks of any business is invoicing customers for products and services. One of the crucial parts of invoicing is keeping track of the amount of time spent on each project or for a particular client. Quickbooks, an integrated accounting system for all types of businesses, offers Quickbooks Timer, a time-entry tool, and it is included on all Quickbooks Software disks.
Other People Are Reading
-
What Is It?
-
Quickbooks Timer is a tool allowing employees or outside contractors to enter the times of their activities throughout the day. The advantage to this is that Timer can be loaded onto each computer, allowing each employee or contractor constant access, resulting in accurate time-keeping. Also, Timer is a separate file to be loaded, so the employees or contractors do not need access to valuable Quickbooks files to use it.
How to Install It
-
To install the program, a Quickbooks Software disk is needed.
Insert the disk into the CD drive.
If the Quickbooks Installation program starts automatically, exit it.
Double-click the "My Computer" icon on the desktop.
Right-click on the icon for the CD drive and choose "explore."
Double-click the folder for "QB Timer."
Double-click the "install.exe" file.
Once Quickbooks Timer is installed on the computer, it runs independently of Quickbooks, so that program does not need to be open while using Timer. -
Setup
-
The employee responsible for updating Quickbooks, including creating invoices and reports, will need to send each employee or contractor using Timer a file that includes a current list of clients, users and service items. The employee/contractor is then responsible for importing this into their timer program. As new clients or services are added, an update will need to be sent and each Timer program updated so that all reflect the most up to date information.
How to Use
-
Employees/contractors enter their times, distributing it to the correct clients and services. On the pre-determined day/time the employee must export their time via ".iif" files. The accounting department/bookkeeper then imports all of the files from employees and creates the invoices and reports.
Advantages
-
Each employee has the ability to continually track their time in real time, reducing errors caused by recreating timesheets days later.
The bookkeeper can import the data files from employees/contractors instead of manually entering hours.
Disadvantages
-
Employer must count on the employees keeping their client and service lists up to date.
Employer must rely on employees/contractors exporting their time and sending it to accounting on time to be sure invoices are done on schedule.
Employees/contractors must be at their computers to enter the time, as it cannot be done remotely.
-
