What Is Data Entry Speed?

Back in the 1800s, data entry was being performed on the typewriter. Since then, 10-key pads, keyboards for computers and various other electronic devices have been utilized to accomplish data entry tasks.
In modern times, the term data entry is often used to encompass both data entry that is exclusively numerical as well as alphanumeric data entry.

Data Entry Speed

Data entry speed is the measurement of speed with which data is electronically recorded by manual input. Rather than WPM (words per minute) as regular typing is measured, data entry speed is recorded in KPH (keystrokes per hour). High data entry speed without a high accuracy percentage rate does not qualify an individual to work as a data entry operator.

Acceptable Speed

Numeric data entry speeds that qualify clerical workers for employment typically must be between 9,000 and 12,000 KPH. Acceptable alphanumeric data entry speed requirements are a little bit lower than purely numerical speeds, because the addition of the alpha characters slows down most operators. These can be as low as 7,000 KPH to qualify for employment.

Speed Tests

Data entry speed tests are available as a method of discovering and proving data entry speed. These tests can be found online, purchased in specialized software and are provided (and usually required) by employment agencies that fill relevant jobs. Tests consist of a script of various lengths that the test taker must use to transfer from the page into the computer; often these tests involve populating forms in databases.

Increase Speed

The best way to improve data entry speed is through practice. Digit dexterity is improved over time when an individual becomes familiar with maneuvering the fingers repetitively over the keypad type that will be used, whether it is a 10-key pad, a keyboard or any other type of electronic device. While different keypads are laid out differently, there are basic universal strokes to learn. Data entry classes are also available online and through various technical and community colleges.

Job Types

Most clerical positions require some form of basic data entry skill, speed and accuracy level. Retail positions also often require data entry skills. While most retail employers are often not concerned with data entry speed, some value it highly. Regardless of employer requirements, all will benefit from employing someone with a faster data entry speed.