- The first system leading to web conferencing was actually created in the early 1960s before Internet structures were in place, using mainframe computers connected to smaller workstations. The idea went from its original location at the University of Illinois to the commercial sphere and evolved in conjunction with the first instant messaging and email programs. Eventually, microcomputers became more affordable, and mainframe computers were slowly pushed out in favor of the developing Internet. In the late 1990s, web-based conferencing (as opposed to the earlier systems-based conferencing) became widespread in commercial applications.
- The purpose of web conferencing is to use the Internet to bring together meeting participants in an online forum for communication. Web conferencing is much more involved than simple video conferencing, and there are some distinct advantages to using Internet connections rather than personal meetings. The amount of travel and resources required is reduced significantly, making it a cost-effective measure. The number of attendees is likely to increase, as it is often easier for people to connect online, making each meeting more efficient. Additionally, using the Internet to connect allows people from a wide geographical area to connect with one another despite the distances between locations and allows them to share documents, desktops, sound, files and data with one another just as if they were sitting at a table together.
- There are several types of web conferencing that businesses and agencies can use, and several commercial software programs are available for use. One option is simple web conferencing, which is not supplemented by additional forms of communication. This option allows visitors to log in through a designated web page to the digital meeting and is often supplemented by digital web cameras, available on most laptops and in some desktop computers. This allows meeting participants to see, and often hear, one another as they communicate. The second option is to use both web and camera connections and supplement that with a telephone conference call. This is a good method for meetings with a large number of digital attendees, as the conference call can provide some structure and easier facilitation for the meeting's moderator. Most web conferencing software programs now provide for document and file sharing, shared desktop access, simultaneous editing and other electronic forms of communication that allow data to be shared, edited and copied during the web meeting.
- Many Internet pioneers and business executives have speculated that in the future, all communications will be electronic and that all meetings will be held using the technology available through the Internet and phone connections. Whether this prediction will prove true or not remains to be seen, but the advantages of web conferencing in all its forms are clear. Environmentally and economically, web conferencing provides distinct benefits to all the parties involved and can be a more efficient and effective use of time and resources.
- However, it's important to choose web conferencing for the right situations. Some dealings in business, commerce, trade and government are best done in person, especially when companies are courting new clients or addressing complex or involved issues. Be wary of relying overmuch on web conferencing; remember, there's always something to be said for a handshake and a smile.
