- There are two types of query letters. There are those sent by regular mail and those sent by email. The information in both query letters is the same. The type of query letter used depends on the preferences of the agent or publisher to whom a query letter is being sent.
- A query letter consists of an introduction that is catchy and draws the reader in, an explanation of what has been written or what an author wants to write about, the length and estimated completion date of the work, a brief biography of the author including writing credits if any, a request for assistance and the writer's contact information. A query letter should be tailored to the preferences of the agent or publisher a writer is querying. The address of the agent or publisher should be put at the top of the letter with the date. Be sure and find out the name of the person being queried. Good query letters are addressed to a person not "To whom it may concern." Let the person being queried know if the writer can provide photographs or artwork to accompany the writing.
- A query letter should be a page in length unless the agent or publisher being queried states a different preference.
- A query letter should be accompanied by a self-addressed stamped envelop (SASE). This envelope will be used by the agent or publisher to respond to the query letter. A writer should mention in the body of the query letter that an SASE is enclosed. If requested by an agent or publisher, a writer may also include a writing sample with the query letter. If a writing sample is included with a query letter be sure and mention that in the body of the query letter.
- There are several items to avoid putting in a query letter. A query letter should not include a discussion of money. It should also be free of spelling or grammatical errors.
