Professional Thank You Letters


When undertaking a job search, it's important to find ways to stand out from other applicants. After any job interview, sending a thank you note can be an excellent way to get noticed. Professionals may also find that continuing in a pattern of courtesy towards everyone, from clients to coworkers, can make a difference in the course of their careers. A professional thank you letter is a powerful tool.


  • As many as 15 percent of hiring managers say they would not consider an applicant who did not send a thank you letter. However, less than 4 percent of applicants will send a thank you note following their interviews. This makes the quick and easy thank you note one of the easiest ways to get ahead. A thank you letter can also be your chance to sneak in those thoughts and ideas that you wish you had said in the interview, but didn't think of until later. A thank you letter is also an excellent way to make and keep good business contacts. There is no end to the benefits of being highly regarded among colleagues.


  • Thank you letters are most commonly used in the professional world as a follow up to a job interview. Though it's fairly obvious that this letter should be sent to the interviewer, there are often others in the job-search process who should be thanked. Any references and employment contacts should receive thank you notes as well. Professional thank you letters can also be used for other purposes, such as a follow up to a meeting or discussion. This can be an excellent way to stand out from competitors. Thank you notes are also appropriate for services rendered. Becoming an exemplary client may have untold benefits when future services are needed.

Time Frame

  • The most important consideration when preparing a thank you letter is the time frame. It is rare that a thank you can be sent out too soon. Following an interview, your goal should be to send a thank you note within 24 hours. When sending a thank you for other purposes, try to remain within the week. For a meeting or event that occurred on a Friday, try to have a thank you letter waiting on Monday. Any longer and the recipient may begin to forget the original encounter.


  • A standard thank you letter should include several things. When writing as a follow up for an interview, your letter should indicate your interest in the job and briefly mention your skills and qualifications. It should both begin and end with a thank you. Try to keep the letter short and sweet. This is not the time to extol your every virtue. Proofread your letter carefully. A note full of typos will do more damage than no note at all. With all thank you notes, it is vitally important to make your letter unique and to show a noticeable interest in the recipient. Form letters are sent so frequently that they are often skimmed and thrown away. Make sure that yours catches the readers interest quickly and does not read like a form letter.


  • A thank you letter can be hand written, typed or sent by email. The formality of the letter can be determined by the event that it is following. It is important to consider writing a thank you note not only for pleasant encounters, but also for those that may not have gone very well. Sending a thank you following a less-than favorable outcome can show a great deal of professionalism when handled properly.

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