About Letters of Resignation
Just as you write a well thought-out cover letter when you seek a position with a company, you need to give careful consideration to the letter of resignation when you decide to move on. A letter of resignation serves a distinct purpose and a good one should include certain facts about your departure from the company.
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Identification
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A letter of resignation is the formal announcement of your decision to leave your current position with your employer. While, you may have had verbal discussions with your boss about leaving, the resignation letter is an official document that is filed along with other employee records. Letters of resignation are required as part of official protocol for different purposes and are formally written documents stating the employee's decision to resign, reasons for leaving and your last official day at work.
Features
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The content of a resignation letter should include your decision to leave the employer, your reasons for leaving and the date on which the resignation will become effective. Also important is to express your gratitude to the employer and your boss for the opportunities you have had during the course of your employment.
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Considerations
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Although you may be closing a chapter in your employment by resigning, it's important to keep doors open and leave on a positive note for several reasons. This is especially crucial during periods of economic crisis when job cuts abound. You never know how soon you may need the assistance of your previous employer. Even if you have had differences with your employer and are leaving because you are not happy, the letter of resignation should not reflect any negativity. Leaving on a negative note, does it not serve any constructive purpose and it diminishes your chances of employment with the company in future, should you need to return for any reason. Also, your future employers are most likely to ask for references from your previous supervisors and it's possible that the letter may be shared with future employers. So, it's best to keep the resignation letter brief, polite and positive. "To further my career prospects," "for personal and family reasons" and "to explore other areas of interest" all are acceptable reasons you can mention in the resignation letter. Thanking your boss for the work experience and learning opportunities is a good way to end the letter, no matter what the experience has been.
Function
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Letters of resignation serve different functions. They are required by your human resources and payroll departments to dispatch your pending payments, benefits and important documents. Based on the date of the your final day at work, the company can plan its course of action to replace you or to reallocate your projects to other employees. Some potential employers may ask to see the records of your previous employment and this includes resignation letters.
Warning
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It may be tempting to vent your feelings when it's time to leave an employer because you believe you may never have to see him again. Resist the temptation because resignation letters serve as links between your previous employment and your future employment, so they must be professional. They become part of your permanent professional record. Also, go over your contract's termination terms and required notice period. If it is within your control, ensure that your resignation is appropriately timed and you give your employer the required notice so that you avoid penalties or loss of pay. However, if you are resigning because of serious differences with your employer and are considering legal action against him, or if you foresee legal problems arising due to your resignation, then it may be wise to consult a lawyer before submitting the resignation letter.
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